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	Home / About WSSU / Administration / Information Technology / C.G. OKelly Library Lending Policies WSSU Students WSSU Faculty and Staff Retired Faculty and Staff City Patrons Cooperative Borrowers Distance Education Students Interlibrary Loan Access Services Circulation Access to the general materials collection is available through Circulation. Materials are checked out, returned, or renewed at the Circulation desk. Patrons may also check out books using the self-checkout station next to the Circulation desk in the lobby and renew via “My Millennium” (WSSU patrons only.) The Circulation desk is also where patrons can receive assistance regarding the location of materials, answers to directional and transactional questions; activate Ram Cards, pay for charges, check out a laptop computer to use in the library, and retrieve popular non-circulating periodicals (newspapers and some magazines) to use within the library. All WSSU faculty, staff, and students must use their Ram Card, which should be current and validated each school year, to borrow materials. Borrowers are financially responsible for all materials checked out on their Ram Cards. Eligible Borrowers · WSSU students, faculty, and staff · Retired faculty and staff · City patrons · Co-operative users (students, faculty, and staff from any of the UNC System colleges and universities) · NC School of the Arts (students, faculty, and staff) · NC A&T State University (students, faculty, and staff) · Distance education students Borrowing Library Materials WSSU Students (Undergraduates and Graduates) Full and part-time students must present a current, validated WSSU Ram card when borrowing or renewing materials. Check out and renewal of materials is prohibited if patrons owe $150.00 or more in replacement charges and/or processing costs. Patrons must reduce their balance to a minimum of $140.00 to regain library check out and renewal privileges. There is no limit to the number of books that may be checked out from the general book collection. If patrons have an overdue item on their account, they may continue to use the reference materials only within the library premises. If patrons have an overdue “textbook” they cannot check out another “textbook.” Media items are prohibited from being checked out if patrons have any overdue items on their account. If patrons have any overdue Media Items, they may continue to check out and renew materials (books) from the library. WSSU Faculty and Staff A WSSU current and validated Ram Card must be presented when borrowing materials. Faculty and staff members should check out all materials for their spouses and children to use. All faculty and staff members are fully responsible for all items checked out on their Ram cards. There is no limit to the number of books that may be checked out from the general book collection. If patrons have an overdue item on their account, they may continue to use the reference materials only within the library premises. If patrons have an overdue “textbook” they cannot check out another “textbook.” Media items are prohibited from being checked out if patrons have any overdue items on their account. If patrons have any overdue Media Items, they may continue to check out and renew materials (books) from the library. Retired Faculty and Staff Retired faculty and staff can register as City Patrons by paying $10.00 cash and use the library for one year. Retired faculty and staff may check out a maximum of five items at one time. Retired faculty and staff may not have any more than five items checked out at one time. The Library Director has the option of waiving the $10.00 fee. City Patrons City Patrons may be registered as borrowers for one year upon payment of $10.00 in cash. The patron’s name, address, telephone number, barcode, and expiration date are maintained in the card file at the Circulation Desk. City Patrons who wish to extend their borrowing privileges for subsequent years must pay $10.00 per year. Persons eligible for City Patron borrowing privileges must present valid identification or information that they live, work, or attend school in Forsyth, Davie, Stokes, Guilford, Surry, Davidson, or Yadkin County. The minimum age for registering as a City Patron is 18. Persons under 18 must have a parent to register them. Check out is prohibited if the City Patron has any unpaid charges or overdue materials. City Patrons may not renew materials over the telephone. Up to five items may be borrowed by each city patron. In no case is the total of books checked out by an individual City Patron to exceed five items. City Patrons may not check out DVDs, videos, or laptops. Cooperative Borrowers Cooperative lending provides a means for students, faculty and staff of all University of North Carolina institutions to directly borrow materials from the library of any other institution in the constituent UNC system Cooperative borrowers must verify their authenticity and if they are in good standing at their home library by printing out their personal library record via http://www.lib.ncsu.edu/borrow/unc using the following steps: Click on the box for Winston-Salem State University Login as 'library' Press 'V' for "VIEW your circulation record" Type name and hit <Enter> Type Ram Card number and hit <Enter> Type ‘P’ to print and hit <Enter> Type ‘1’ to print to an attached printer or ‘2’ to email the record. The borrower is required to present a copy of his/her home library record (via http://www.lib.ncsu.edu/borrow/unc) and a current photo ID in order to register. If the patron is in good standing at home and presents a current photo ID, they will then be registered into the database. An address card with the patron’s name, address, telephone numbers, and barcode is kept on file at the Circulation desk. The borrower must present a copy of his/her home library record and a current photo ID each time (s) he borrows from any UNC co-op library. It is the responsibility of each borrower to return all library materials by the due date and to pay replacement charges if items are subsequently billed. The home library will add any unpaid charges to the patron’s home record. O’Kelly Library will collect replacement charges from the borrower’s home library should the borrower fail to return any material as agreed. Borrowers may check out up to 5 items at a time for a period of six weeks. However, O’Kelly Library reserves the option to limit the number of items that may be checked out. Cooperative borrowers may not check out DVDs, videos, or laptops. O’Kelly Library reserves the right to refuse borrowing and building-use privileges to any individual who violates the regulations of the library or deny cooperative borrowing privileges to any prospective borrower who is delinquent at his or her home library or in any of the cooperating libraries. Distance Education Students Distance education students must be registered as a current and valid WSSU patron. Once a distance education student is registered, an address card with the patron’s name, address, telephone number, and barcode is kept on file at the Circulation desk. Distance education students may check out materials (books) for six weeks. Distance Education students may not check out Media items. Loan Periods Books from the general collection and popular reading collection may be borrowed for three weeks. Popular reading materials cannot be placed on hold. Reference books, periodicals, archival materials, laptops, and microforms must be used in the library. Renewals Most materials may be renewed three times: the first two renewals via the telephone or online (WSSU patrons only), and the third renewal must be in person by bringing the materials to the Circulation desk. The following is the process for renewing items online: Go to the online catalog Click on “Login” link Enter your First and Last name Enter the barcode number on your Ram Card Click “Submit” Click on the item(s) to be renewed and follow the prompts Items that are overdue cannot be renewed online. Items in high demand (i.e. popular reading materials) cannot be renewed. Charges Replacement costs for books plus the processing charge are charged after sixty one days. If materials (books) are returned prior to sixty days, there is no charge. Charges occur after items are overdue sixty one days. Student charges are sent to the Cashier’s Office – March, June, September, and December. The processing charge is non-refundable. Faculty and staff charges are accessed and should be taken care of prior to May 15^th, July 15^th, and December 15^th. All borrowers are charged the replacement cost for items damaged, lost or not returned after 61 days, plus a non-refundable processing charge of $25.00. Interlibrary Loan Interlibrary Loan is a service provided to assist library users in obtaining materials and/or resources which are not available in O’Kelly Library. The Interlibrary Loan process takes seven to ten business days. Persons should exhaust all services and resources in O’Kelly Library prior to requesting interlibrary loan. City Patrons, Co-operative Students, and Summer School Students are not eligible for interlibrary loan services. Interlibrary Loan Policies All WSSU faculty, students, and staff who are in good standing with the library (have no outstanding materials or outstanding charges) are eligible for interlibrary loan. All persons requesting Interlibrary Loan items must complete the Interlibrary Loan form. Patrons should provide all pertinent and relevant information so that the request can be completed. Patrons are advised of the cost for items requested before the request is completed. Patrons are emailed and/or called when materials have arrived. Patrons that do not pick up their interlibrary loan items within seven days will have their interlibrary loan privileges suspended. Interlibrary loan items are checked out for four to six weeks. Renewal requests should be submitted three working days prior to the due date.
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