The Payroll Department processes a monthly payroll for all permanent employees (faculty and staff) and for temporary flat-rate employees. The pay date for the monthly payroll is always the last business day of the month with the exception of December, when the pay date falls earlier in the month.
The Payroll Department processes a bi-weekly payroll for all student employees and for temporary hourly employees. For a calendar of the bi-weekly payrolls, please click on the "Bi-Weekly Payroll Calendar" tab.
The Payroll Department regularly reviews all applicable payroll tax regulations in order to maintain compliance with Federal and State law.
NRA Tax Compliance
The Payroll Department works in conjunction with the State Controller's Office and Windstar Technologies in order to remain compliant when processing payments to non-resident alien employees.
The Payroll Department processes W-2s for all university employees. W-2s are mailed out no later than January 31st to the employee's permanent address.
WSSU offers a variety of voluntary payroll deductions for permanent employees. For a complete list of deductions, please click on the "Deductions" tab.
All employees currently receive their Direct Deposit notification via email.
From July 2010 through January 2011 the Payroll Department, in conjunction with Human Resources, successfully migrated all employees from the State's Central Payroll System to the Banner HR/Payroll system. Banner Payroll is now fully integrated with the university's finance system. This migration has resulted in more precise and timely tracking of employee pay and benefits as well as giving us the flexibility to pay hourly employees on a bi-weekly, rather than monthly cycle.
Web Time Entry for Hourly Employees
Web Time Entry for hourly temporary and student employees was successfully implemented in July of 2010. Hourly employees now have the ability to electronically record their time worked on a web based time sheet and submit it directly to their supervisor using just a few quick keystrokes. Supervisors can electronically monitor employee time sheet progress, approve time sheets for payment and review time sheet history.
Web Time Entry has not only eliminated multitudes of paper time sheets, but has eliminated hours of manual processing so that hourly employees can now be paid on bi-weekly, rather than monthly basis.