Administration

• Chancellor's Office
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  • Policies & Procedures
    • Purpose
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    • Division of Enrollment Management
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• Prospective Students
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The Division of Enrollment Management consists of the Office of Admissions, Career Services, Financial Aid Office, Office of the Registrar, and Integrated Student Services. This division coordinates those factors that influence the recruitment, matriculation, retention and post baccalaureate experience of the student in order to obtain optimum university enrollment. The Division of Enrollment Management is responsible for developing and sustaining a comprehensive recruiting and retention program.

Office of Admissions

Position Responsible: Executive Director Division of Enrollment Management

The Director of the Office of Admissions administers and coordinates all functions related to the admissions process. This includes review of high school transcripts, recruitment, correspondence and participation in career fairs and college day activities.

The Office of Admissions receives screens and processes applications from all individuals seeking admittance to the university. In addition, staff provides pertinent information to prospective students, arrange recruitment activities and provide additional support associated with the enrollment process.

The Enrollment Management Committee reviews and evaluates admission policies every year at its fall meeting. Admissions Policies and Procedures

The following information is used for new students planning to enroll at Winston-Salem State University:

New First-Time Freshmen

1. Submit application for admission with the $20 non-refundable application fee.

2. Send official high school transcript to the Office of Admissions.

3. Send test scores (ACT or SAT) to the Office of Admissions. The university's SAT code is 5909; the ACT code is 3178.

4. Students who are seeking financial assistance should complete and submit the FAFSA (Free Application for Federal Student Aid) to the appropriate federal agency.

5. The admission selection process includes the review and evaluation of a prospective student's high school course curriculum, grade point average, class rank, standardized test score(s) and other information regarding the student's academic potential. Admission to the university does not guarantee admission to any particular major or academic program.

6. New entering freshmen must meet all of the university's Minimum Admissions Requirements (MAR). These courses include four units of English, three units in Mathematics, Algebra II and Geometry or a higher level mathematics course requiring Algebra II as a prerequisite, two units in social science, including U.S. History, and three units of Science such as Chemistry or Physics, and one laboratory science course. It is recommended that prospective students complete at least two units in one foreign language.

7. Applications are not evaluated for admission until all documents and fees have been received.

8. Applicants who meet admission requirements will receive written notification of acceptance. Applicants who do not meet admissions requirements will receive a written explanation of why an admissions offer was not made.

9. All admission decisions are pending the receipt of the final official high school transcript. This document must verify successful completion of grade 12-course work, final grade point average, final rank in class and graduation date.

Transfer Students

1. Submit application for admission with the $20 non-refundable application fee.

2. Send official high school and college transcript(s) to the Office of Admissions.

3. If applicant has earned a four-year degree, an Associate of Science degree, an Associate of Arts degree or an Associate of Fine Arts degree, no high school transcripts are required.

4. Applications are not evaluated for admission until all documents and fees have been received.

5. Transfer students must be in good academic standing and eligible to return to the last institution attended.

6. Applicants who meet admissions requirements will receive written notification of acceptance. Applicants who do not meet admissions requirements will receive a written explanation of why an admissions offer was not made.

7. All admission decisions are pending the receipt of all official final transcripts. This documentation must verify the successful completion of course work, final grade average and graduation date (or last enrollment date and grades).

Special Students

Special students are students who wish to take courses for the purpose of broadening their cultural interest or for other personal reasons, students visiting from another institution or graduates of four-year institutions who are seeking certification. Interested individuals should:

1. Submit application for admission with the $20 non-refundable application fee.

2. Send official high school and (or) college transcripts to the Office of Admissions.

3. Submit proof of high school graduation or permission form from current institution.

4. Students admitted as Special are not eligible to be classified as degree seeking. In addition, Special students are not eligible to receive any federal or university financial aid.

5. Special students may be considered as degree seeking after all requirements for new freshmen or transfer admission have been met.

6. Special students not seeking certification may enroll in no more than 12 semester hours. Credits earned while enrolled, as a Special student will not count towards graduation until all university admissions requirements have been met.

Adult Students

Students who are 24 years or older may be admitted to the university as non-traditional students. Some of the university's MAR requirements may be waived for this particular group.

1. Submit application for admission with the $20 non-refundable application fee.

2. Send official high school and (or) college transcript(s) to the Office of Admissions High school equivalencies such as the GED or Adult Diploma may also be accepted.

International Students

Winston-Salem State University accepts qualified international students. International students are expected to meet the same requirements as other students under the new freshman or transfer student classification. In addition, all international students must:

1. Send official TOEFL (Test of English as a Foreign Language) scores to the Office of Admissions. The verbal score of the SAT or the English score on the ACT may be used instead of the TOEFL.

2. Provide statement(s) certifying the source of all financial resources to be used to cover the cost of attendance. This amount must exceed the annual out-of-state budget used by the university's Financial Aid Office.

3. Have all transcripts translated and evaluated into English by an independent agency.

The Office of Admissions will issue the I-20 after the applicant has been admitted to the institution.

All other requests for information or questions regarding admission should be directed to:

Director of Admissions
Winston-Salem State University
P. O. Box 19413
Winston-Salem, NC 27110.

Enrollment Management Committee

The Enrollment Management Committee provides oversight for university enrollment planning, evaluation, and implementation functions. These functions include marketing and recruiting strategies, enrollment goal setting, retention strategies and services that support a seamless enrollment process from pre-admission of prospective students to post-graduation of enrolled students. A primary function of the committee is to review and evaluate admissions policies and procedures every year during the fall meeting and to recommend changes consistent with the institutional mission. Members of the committee include students, faculty, and administrative staff. The Executive Director of Enrollment Management serves as chair of the committee. The Vice Chancellor for Academic Affairs serves as an ex-officio member of the committee.

Financial Aid

Position Responsible: Executive Director Division of Enrollment Management The Director of Financial Aid supervises and administers the total student financial aid program consistent with the overall philosophy/objectives of the university. This individual serves as the chief administrative officer of the Student Financial Aid Program.

The Financial Aid Office helps students meet their financial needs in order to continue their education beyond high school by processing all financial aid awards (scholarships, grants, work-study, loans, etc.) in a timely and accurate manner while complying with the Federal and State regulations governing the administration of aid. In addition, the staff conducts financial aid workshops on and off campus to assist parents and prospective/continuing students in completing the Free Application for Federal Student Aid and provide pertinent information about the total financial aid application process.

The Financial Aid Office uses these guidelines to maintain compliance with Federal, State, local and university regulations.

1. All students in need of financial assistant must submit appropriate application forms to the Financial Aid Office.

2. All funds available to the university for financial assistance shall be administered through the Financial Aid Office. The selection of students to receive certain designated scholarships and athletic awards shall be submitted by the responsible department to the Financial Aid Office for processing. When funds or awards for students are received from outside sources by other offices (such as the Cashier's Office), that office will be required to notify the Financial Aid Office.

3. All Federal Work-Study student employment shall be administered through the Financial Aid Office. It shall be the responsibility of the Financial Aid Office to cooperate with the employing offices in matching the capabilities of the individual student to the requirements of the job. All departments wishing to employ Federal Work-Study students may do so. Wage schedules corresponding to student positions are recommended by the Financial Aid Office.

4. Students are given a choice about which financial aid programs they apply for. Therefore, students are considered for loans or work only if indicated on their application.

5. The Financial Aid Office shall maintain adequate records to ensure proper administration of aid funds. This includes ensuring that aid given is not in excess of need and/or the cost of attendance and that aggregate awards do not exceed total expenditures of funds under each program. Records on work-study students must be adequate to assure the student is earning up to, but not in excess of, the amount authorized in the student aid package.

6. Priority consideration for aid is given to students whose files are complete by March 1 of each year.

7. All undergraduate students applying for aid are required to apply annually for federal assistance. If the student is a resident of the State of North Carolina, he/she is encouraged to apply for the North Carolina Student Assistance Grant.

The Financial Aid Office promotes and coordinates access to a full range of financial aid programs designed to support the student's enrollment and continuation at the university. 

Office of the Registrar

Position Responsible: Executive Director of Enrollment Management

The Registrar plans and supervises the registration process. Student Academic Records Management falls within the purview of the Registrar as well as establishing procedures for storing and preserving records on a permanent basis. The Registrar also coordinates the function of the Records Office and plans and coordinates activities for staff development.

The general functions of the Office of the Registrar include the compilation, evaluation, retention and certification of students' academic records. The Registrar prepares and issues transcripts, counsels and certifies veterans, supervises the registration of all students and processes applications of former students seeking re-admission to the university.

The policies and procedures that are germane to the Office of the Registrar are included under those, which govern the Division of Academic Affairs. The policies relating directly to the Office of the Registrar may be found in the catalog.