Guidelines
Archival materials are unique one of a kind resources and do not circulate. The archives holdings can only be used in the designated archives area.
All patrons must register to use materials showing a current picture identification card. Onsite patrons are also required to sign user log book with each use of Archives.
For preservation purposes no food, drink or tobacco products are allowed in the research area.
All books, bags, pocket books and satchels are prohibited and should be stored in the designated security area. The Archives reserves the right to inspect any bags or other containers brought into the reading room.
To prevent damage to materials ink pens and markers are prohibited. Only pencils can be used for note taking.
All papers and material should be handled carefully and kept in order in which they are found. Don't place books or other objects on top of papers or file folders.
Portable computers may be used, so long as usage does not disturb other patrons. There are a limited number of outlets. Space is also limited. The use of other equipment (cameras, etc.) must be approved by the staff beforehand.
Photocopying is permissible, if there are no donor or copyright restrictions. The Archives Staff may deny photocopying request if the item is fragile, of exceptional value, or too large. All photocopying is done by Archives staff.
According to North Carolina State Statute #14-398, destruction or theft of library materials is a crime-a misdemeanor if damage is under $50.00 and a felony if above that amount.
Stack areas are closed to researchers and are only open to Archives staff.
Every effort is made to maintain convenient hours, but we reserve the right to close for brief periods when a staff presence cannot be maintained. Persons coming from a distance should make arrangements ahead of time to ensure that they can be accommodated.
When citing materials, proper acknowledgment should be given to Winston-Salem State University Archives. The citation for use in a bibliography is "Winston-Salem State University Archives," followed by the name of the record group or collection. For example, Winston-Salem State University Archives. Hayward L. Oubre Papers.
Photocopying
Materials may be copied, with permission from an Archives staff member.
Copies of unpublished materials or photographs are for personal research use only, and will receive an Archives stamp. They may not be forwarded to another party, reproduced, or deposited in another repository.
There are restrictions on copying official records, fragile materials, and personal papers restricted by a donor.
Please pay copying fees by cash or check; our copier does not take the Ram Card or other photocopy cards, and we keep only limited funds to make change.
The Archives is unable to make copies of bound theses due to the size of our copy machine.
If the Archives holdings are used extensively for a published document we would appreciate receiving a copy of the finished document.
Publishing
The patron assumes full responsibility for conforming to the laws of libel and literary property rights that may be involved in the use of any document preserved in the Archives.
Permission to examine or to photocopy materials does not constitute permission to publish. Permission to publish must be secured prior to publication.
A fee may be charged for commercial use of records.
