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800.11 - Model Travel

University Group Policy #800.11

I.  Policy Statement

Winston-Salem State University (WSSU) enacts this policy to guide its response to world emergency events that impact university constituents. The import of this policy is to reduce the incident of exposure to high risk events including but not limited to serious medical conditions, terrorism, civil unrest, and declared or undeclared war.

WSSU may restrict travel on university programs or on university business where high risk events are occurring, have occurred or are likely to occur. The travel restrictions may apply to any worldwide locations. A particular restriction may be a total travel ban to such location or it may be limitations on the mode or manner of travel or accommodations.

II.    Guidelines

Procedures

  1. The Provost will make the decision to restrict travel. He or she may consider the following advisories or recommendations:
    1. Travel notations by the United States Department of State (DOS) or the United States Department of Justice (DOJ);
    2. Travel notations by the Centers for Disease Control (CDC);
    3. Travel notations by the World Health Organization (WHO);
    4. For avian flu or related viral events, recommendations from the University Pandemic Flu Committee; and/or
    5. For emergency events in study abroad countries, recommendations of the office for international programs (or study abroad office)
  2. Any decision by the Provost to permit travel to areas where the DOS, CDC, or WHO has issued restrictions will be made only for exceptional circumstances and only where the safety of the university participants can be reasonably assured.
  3. Where the Provost has restricted or banned travel, no university funds, property, equipment or materials may be used for such travel or to enable such travel. In addition, university insurance and other protective measures will likely not respond to incidents or travel occurring in these areas.

Special Procedures for Avian Flu or Related Viral Events

The following steps will be followed for travel that occurs during or in anticipation of an outbreak of avian flu or a related viral disease.

  1. The Provost will review information from CDC, WHO and other medical agencies and will consult with the Pandemic Flu Committee to determine when and where an outbreak of a viral condition is occurring or is anticipated. The Provost will post a list of these areas and will issue procedures concerning travel to these areas.
  2. If it is determined that a risk of infection is possible, the Provost may issue a ban on travel to these areas. No university programs or university business may thereafter travel to these areas until the ban is lifted.
  3. Any decision by the Provost to permit travel to areas where DOS, CDC or WHO has issued restrictions will be made only for exceptional circumstances and only where the safety of the university participants can be reasonably assured.
  4. If university students, faculty, staff or other participants in university programs or on university business are already in the affected areas, the Provost will consider appropriate steps for entry or re-entry of these individuals to campus. These steps may include a self-quarantine for a set amount of time as determined by the Provost. These measures may be implemented regardless of whether the individual is symptomatic.
  5. The Provost may issue similar bans and restrictions for international students entering the United States and coming to the university from affected areas.
  6. A fitness for duty examination may be ordered as part of the re-entry restrictions depending on the nature and virility of the virus at issue.
  7. Regardless of whether the Provost has issued travel bans or restrictions for a specific area, if university students, staff, faculty or program participants have knowledge of a viral outbreak, as described above, they must notify the Provost immediately for instructions and/or restrictions for return to campus.

III.     Applicability

This policy is applicable to Winston-Salem State University.


Responsible Division: Provost & Vice Chancellor for Academic & Student Affairs

Authority: Board of Trustees

History:

  • Adopted December 14, 2007