Qualtrics Course Evaluation Administration 

Overview

Institutional Assessment and Research manages the course evaluations through Qualtrics.

All students enrolled in a course within Banner are invited to complete a Course Evaluation for that course through Qualtrics. Students receive an email invitation from Qualtrics and a reminder message every three days unless all evaluations are completed. Students will also receive a reminder message on the last day to complete the evaluations. Faculty can consult the Course Evaluation webpage to see administration dates. Once students complete their evaluations, their responses are stored by Qualtrics. When the evaluation period ends and reporting becomes available, faculty can login to Qualtrics and retrieve reports of confidential, aggregated data for the course(s) they taught.

Best Practices

  • If possible, instructors can schedule time on the syllabus and ask students to bring a mobile device to class to complete their evaluations. This will help improve response rates.
  • Incentives can also be given to help improve response rates. The university has no policy on incentives at this time, and departments/faculty members may use incentives at their discretion.
  • Instructors can login to their Qualtrics Vocalize Dashboard during the open period to see how many students have completed their evaluations. Please note that a count and percentage are displayed; instructors cannot see student names or any type of feedback.
  • Institutional Assessment and Research publicizes the survey on Blackboard and Canvas. Instructors and departments, however, can also encourage participation.  For ideas and suggestions, contact Ginny Moench.

Timeline

Due to logistics, dates will vary each semester. In order to accommodate classes with end dates that fall outside the typical 8- or 16-week window, we will have multiple administration periods each semester. When possible, evaluations through Qualtrics will close before exams begin, and reports will not be available to faculty until after grades are due. Current semester course evaluation dates.

Accessing Results

With each iteration of course evaluations, a "Reporting Available" date is determined. The "Reporting Available" date occurs after student grades are due, and all results are provided in aggregate form to protect students' confidentiality.

Dashboards

Moving course evaluations into a fully online format has made it possible to create and share report dashboards in Tableau and Qualtrics Vocalize. You can access aggregate reports or view your data in a personalized Qualtrics Vocalize Dashboard.

For Instructors

When results for a particular iteration are available, instructors will receive an email from the Director of Institutional Assessment and Research.  Instructions for accessing reports will be included in the email.  If you need assistance, please contact Ginny Moench.

For Department Chairs

Institutional Assessment and Research works to provide department chairs with access to relevant course evaluation reports after results become available to instructors. These reports are available to department chairs through TracDat and through department-level dashboards in Qualtrics Vocalize. 

If you need assistance in accessing your reports in TracDat or Qualtrics Vocalize, please email Ginny Moench, or call at 336-750-8636.