101.5 - Fraudulent Job Application Policy

University Group Policy #101.5

Policy Statement

Winston-Salem State University will comply with N.C. Gen. Stat. § 126-30, which prohibits fraudulent disclosure and willful nondisclosure of information relating to applications for State employment, as it may be amended from time to time. It is the policy of Winston-Salem State University that each application form to be used for Winston-Salem State University employment shall contain the following statement to be signed by the applicant:

North Carolina law requires notice to every applicant for State employment that willfully providing false or misleading information or failing to disclose relevant information shall be grounds for rejection of an application or later disciplinary action or criminal prosecution. Dismissal from employment shall be mandatory in any case in which a false or misleading representation is made in order to meet position qualifications.

Winston-Salem State University shall verify an applicant's representations about credentials and other qualifications relevant to employment. By executing the employment application, an applicant authorizes the release of any document or information within the possession of a third party, such as an educational institution or licensure board, that may serve to verify any representations made by the applicant on the employment application to the Winston-Salem State University

Guidelines

With respect to EHRA employment, WSSU has established procedures for verifying representations made about credentials and other qualifications pertinent to the position. These procedures shall include the following:

  1. Based upon an examination of the position description, the WSSU must verify credentials and other information significantly related to job qualifications. "Credentials" may include degrees awarded, professional licenses, professional registrations and professional certifications. "Other information" may include prior work or study experience.
  2. A written record of the verification(s) shall be made and maintained in the employee's personnel file. This record shall include the date of verification, the method of verification, the name of the official requesting the verification and the name of person or entity responding to the request, with copies of any documents procured incident to the verification process.

Applicability

This policy applies to all Winston-Salem State University employees.

Compliance

All verifications should be completed within 90 days from the date of initial employment. Winston-Salem State University has established sanctions for the willful falsification of credentials or other information significantly related to job qualifications or responsibilities or the willful nondisclosure of information significantly related to job qualifications or responsibilities. These sanctions include the following:

  1. Upon discovery of any such falsification or nondisclosure prior to employment, the applicant shall be disqualified from any further consideration for the position in question.
  2. Upon discovery of the falsification or nondisclosure after employment:
    1. If the employee was determined to be qualified and was selected for a position based on false representation about credentials or other requirements for the position, the employee shall be dismissed.
    2. For all other willful falsifications or willful nondisclosures, the discipline imposed shall be based upon the circumstances of each case. Sanctions may include dismissal, demotion, reduction in pay and written reprimand. In determining the level of the sanction to be imposed, the following criteria maybe relevant: sensitivity of the employee's position; effect of the false information on the hiring decision; advantage gained by the employee over other applicants; effect of the false information on the starting salary; and the advantage gained by the employee in subsequent promotion and salary increases. The employee's performance in the position, whether satisfactory or unsatisfactory, should not be considered in determining the level of sanction.
    3. Penalties will be imposed by the university only in accordance with procedural safeguards applicable to disciplinary actions against WSSU faculty members, administrators, and other employees, as required by Section 603 of the Code, and by Board of Governors policies applicable to other employees exempt from the State Personnel Act.

Responsible Division: Vice Chancellor and Chief of Staff

Authority: Board of Trustees

History:

  • Adopted: June 17, 2011