102.4 - Political Activities (EHRA Employees)

University Group Policy #102.4

Policy Statement

The Board of Governors of The University of North Carolina has enacted regulations (Chapter 300.5, UNC Policy Manual,) to avoid inappropriate conflict between the obligations of University employment and certain activities for University employees related to governmental and political activities.

Guidelines

The principal areas regulated by the Governors’ policy are:

  • Election to public office,
  • Appointment to public office,
  • Becoming a candidate for public office; and
  • Political campaign activities with respect to one’s own or any other person’s candidacy for election to public office

Any EHRA employee contemplating serving in an elective or appointive public office, or becoming a candidate, should contact the Office of Legal Affairs well before filing as a candidate for or assuming such office. The purpose of this contact is to review University policy in this area and to initiate to process for process for review of and action on the political activity by the Board of Trustees or Board of Governors if necessary. Where such approval is required, the faculty member or staff member submit a completed a Petition Regarding Political Activity on a form prescribed by the Board of Governors. No later than September 30 of each year, the WSSU Department of Human Resources shall broadly disseminate reference the requirements of UNC Policy 300.5 and associated time as follows:

For affected academic periods beginning: Completed petition to be received by the Chancellor:
January (e.g., for a May primary contest) October 15 of preceding year
May/June (e.g., for fall elections affecting summer employment) March 15
August/September (e.g., for fall general election) June 15
Other periods 90 days prior to beginning of period

Roles and Responsibilities

The Chancellor is hereby authorized to take all steps necessary to implement the requirements of the Board of Governors concerning political candidacy and holding a political office, and concerning participation in political campaign activities, for all employees of Winston-Salem State University no subject to the State Human Resources Act. The schedule for submission of petitions, the form for such petitions, and requirements for informing all exempt employees of the requirements related to political candidacy and holding a political office shall be identical as those of the Board of Governors of the University of North Carolina.

Applicability

The regulations apply to all University employees who are not subject to the State Human Resources Act. All EHRA employees are required to be familiar with and observe those regulations. Failure to do so is deemed resignation from University employment in some circumstances and may lead to disciplinary action or dismissal in other circumstances.


Responsible Division: Vice Chancellor and Chief of Staff

Authority: Board of Trustees

History:

  • Adopted: September 16, 2011