104.2 - Emeritus/Emerita Policy

University Group Policy #104.2

Policy Statement

Emeritus or emerita status is granted in recognition of dedicated service at Winston-Salem State University. The designation shall be “Emeritus” or “Emerita” following whatever highest rank has been earned, e. g., Professor Emeritus.

Guidelines

Eligibility

Tenured faculty members who have served for ten or more years at Winston-Salem State University are eligible for emeritus/emerita status. In general, the university will confer emeritus/emerita status at retirement. However, if the faculty member resigns from the university to enter phased retirement, this status will be granted at the end of the phased retirement term. In cases of exceptional service, the Chancellor may recommend that the Board of Trustees confer emeritus/emerita status upon retiring faculty who are not tenured or who have not served the university for ten years.

Procedure

Conferral of emeritus or emerita status shall adhere to the following procedure:

  • After sending notice of retirement, the faculty member should inform the department chair that he or she requests emeritus/emerita status.
  • The department chair shall verify that the retiring faculty member is eligible for emeritus/emerita status.
  • The department chair shall send the recommendation for emeritus/emerita status through the usual channels (dean, provost) to the chancellor.
  • The chancellor shall forward the recommendation to the Board of Trustees, for approval.
  • These policies and procedures apply retroactively to faculty who retired from Winston-Salem State University before their adoption. Such faculty members should contact their former departments to begin the conferral process. Also, colleagues and department chairs can recommend emeritus/emerita status for those retired faculty with their approval.
  • A university ID card, designated as Emeritus Faculty;
  • The same access to electronic resources as the active faculty;
  • A university e-mail account, if requested, subject to periodic renewal;
  • Use of library facilities and library electronic resources under the same conditions as the active faculty;
  • A free parking permit for the shuttle lot, with the option of purchasing a permit for another lot if space is available (The cost for the second lot is the difference between its price and the price for the shuttle lot. Parking permits must be renewed each year.);
  • Receipt of the university and alumni publications that are sent to active faculty;
  • The same rights to campus facilities as the active faculty;
  • Opportunity to purchase tickets to university athletic, cultural, and entertainment events at faculty rates;
  • Invitation to general faculty events;
  • Listing in university catalogs and the campus directory; and
  • Continuance of eligibility to march in formal convocations, wearing appropriate regalia.
In the case of eligible administrators who retire with faculty rank, the procedure begins with the administrator’s supervisor. The Board of Trustees may designate a retiring chancellor as Chancellor Emeritus or Emerita.

Privileges

Rights and privileges of emeritus/emerita faculty include:

  • A university ID card, designated as Emeritus Faculty;
  • The same access to electronic resources as the active faculty;
  • A university e-mail account, if requested, subject to periodic renewal;
  • Use of library facilities and library electronic resources under the same conditions as the active faculty;
  • A free parking permit for the shuttle lot, with the option of purchasing a permit for another lot if space is available (The cost for the second lot is the difference between its price and the price for the shuttle lot. Parking permits must be renewed each year.);
  • Receipt of the university and alumni publications that are sent to active faculty;
  • The same rights to campus facilities as the active faculty;
  • Opportunity to purchase tickets to university athletic, cultural, and entertainment events at faculty rates;
  • Invitation to general faculty events;
  • Listing in university catalogs and the campus directory; and
  • Continuance of eligibility to march in formal convocations, wearing appropriate regalia.

Applicability

Tenured faculty members who have served for ten or more years at Winston-Salem State University are eligible for emeritus/emerita status.


Responsible Division: Provost and Vice Chancellor for Academic Affairs

Authority: Board of Trustees

History:

  • Approved by Faculty Senate: April 29, 2009
  • Adopted: June 18, 2010