301.6 - Immunization

University Group Policy #301.6

Policy Statement

Effective July 1, 1986, North Carolina state law requires that no person shall attend a college or university in North Carolina unless a certificate of immunization indicating that the person has received the immunizations required by law is presented to the college or university on or before the first day of registration.

If the certificate of immunization has not been submitted to Winston-Salem State University by the date of the students’ initial registration, the University shall present a notice of deficiency to the student. The student shall have thirty (30) calendar days from the first date of the person’s registration to obtain the required immunizations. If immunization requires a series of doses and the period necessary to give the vaccine at standard intervals extends beyond the 30 calendar days from the date of the first registration, the student shall be allowed to attend the college or university upon written certification by a physician that the standard series is in progress and when the series is expected to end. Those persons who have not complied with the immunization requirements by the end of thirty (30) calendar days will be administratively withdrawn from the University unless a valid exemption exists.

Guidelines

Exemptions from the Requirement

North Carolina General Statute 130A-157 permits a religious exemption upon submission of a written statement of the bona fide religious beliefs in opposition to the immunization requirements.

North Carolina General Statute 130A-152 provides for an exemption from immunization when medical practices suggest that immunization is not in the best interest of a student.

Sources of Immunization Records

Acceptable Records of Immunizations may be obtained from any of the Following:

  • High School Records - These may contain some, but not all of your immunization information. Contact Student Health for help if needed.
  • Personal Shot Records - Must be verified by a doctor's stamp or signature or by a clinic or health department stamp.
  • Local Health Department.
  • Military Records or WHO (World Health Organization Documents).
  • Previous College or University
  • Such other sources as North Carolina law may allow.

International Students

International students are required by the University to have a Tuberculin Skin Test (TB) with a negative result within the 12 months preceding the first day of classes (chest x-ray required if test is positive).

This Test must be administered in the United States or Canada with a negative result within the 12 months preceding the first day of classes.

Roles and Responsibilities

WSSU is required to do the following:

  • Maintain on-file permanently immunization records of all students attending the school.
  • Maintain these records for inspection by the Department of Health and Human Services and the local health department during normal business hours.
  • Transfer a student’s records of immunization, upon request, to any college or university to which the student desires to transfer, at no charge.
  • File an immunization report with the Department of Health and Human Services within sixty (60) calendar days after the commencement of a new school year.

Applicability

This Policy applies to all students, except:

  • Students registered only in off-campus courses;
  • Students only attending night or weekend classes;
  • Students taking a course load of four (4) credit hours or less per semester and residing off campus.

Compliance

Reinstatement of Classes

Those persons who have not complied with the immunization requirements by the end of thirty (30) calendar days will be administratively withdrawn from the University unless a valid exemption exists. Once a student has been administratively withdrawn from the University there is no reinstatement of classes for that term. The student must apply for readmission through the Office of the Registrar by the appropriate deadline for the term of choice after administrative withdrawal.


Responsible Division: Provost and Vice Chancellor for Academic Affairs

Authority: Board of Trustees

History:

  • Adopted: December 14, 2007
  • Amended: March 20, 2009