301.9 - Good Academic Standing and Satisfactory Academic Progress

University Group Policy #301.9

Policy Statement

All undergraduates in constituent institutions of The University of North Carolina system must earn and maintain a minimum cumulative GPA of 2.0 to be considered in GAS and making SAP, unless otherwise amended. WSSU students must minimally satisfactorily complete at least 67% of cumulative credit hours attempted. Grades of A, B, C, D, or P are considered satisfactory. All other grades such as F, W, or I are considered unsatisfactory.

Good Academic Standing (“GAS”) and Satisfactory Academic Progress (“SAP”) are determined by:

  • term grade point average
  • cumulative grade point average, and
  • ratio of attempted to completed semester credit hours.

Guidelines

Probation and Suspension

Academic warning and probation are the conditions that allow students to continue their enrollment at Winston-Salem State University after failing to meet or maintain GAS or make SAP as calculated at the end of each semester, at the end of each summer session, or, for Competency Based Education programs, at the end of each term.

Academic Warning

Failure to remain in good academic standing (GAS) will automatically place students on Academic Warning for the following semester. Students will be notified by the Registrar of their status at the end of the semester once grades are posted by the faculty. Students need not appeal their status as they will be allowed to continue for one semester on Warning. In the Warning semester, students must improve their cumulative GPA and academic progress. If students improve the GPA and completion rate during the Warning semester and still do not meet the overall GPA requirement of 2.0 or the cumulative completion requirement of 67%, they can continue for an additional semester in Academic Warning upon the advice of an Academic Success Counselor (ASC). Students who fail to meet the semester 2.0 or the 67% completion rate while in the second semester of Academic Warning will be placed on Academic Probation.

Academic Probation

Failure to be in GAS and meet the terms of Academic Warning, automatically place students on Academic Probation for the following semester. Students placed on academic probation and those for whom current suspensions were rescinded are required to meet with their respective ASC s to:

  • Create an Academic Plan for Success contract before the beginning of the next term.
  • Determine the necessary mix of courses needed, including any that may need to be repeated Determine which courses, if any need to be repeated.
  • Satisfactorily complete 67% of the courses for which they are registered.
  • Develop a regular schedule to receive one-on-one guidance and support.

A student may stay on Academic Probation for a maximum of two consecutive semesters. A student must attend Winston-Salem State University to remove the condition of Academic Probation. Therefore, transfer credit cannot be used to clear a probationary status. Students should refer to the progression policies in their disciplines, especially in the Health Sciences, and ROTC participants should contact the Military Science Program for additional rules that may apply to them.

Academic Suspension

Failure to meet the required GPA or make SAP after two consecutive semesters of Academic Probation will result in Academic Suspension from WSSU for a period of two regular term semesters (Fall/Spring or Spring/Fall). Suspension will also result if a student receives a grade of F in all courses attempted in a semester beyond the first semester at the university.

Students who have been suspended may appeal through the Suspension Appeal process. A student who has been suspended may take courses during the summer session at WSSU in order to improve the GPA. A student cannot use transfer credit, however, to clear the suspension. After completing the suspension period, a student may reapply for admission. If the student is readmitted and continues with a GPA below that which qualifies for good academic standing, then the student is considered to be on Academic Probation and again has two semesters to address the GPA. Students placed on academic suspension for a second time will be suspended for a period of three (3) consecutive academic years. After the three year suspension, the suspended student may apply for readmission and may be eligible to benefit from the Academic Forgiveness Policy.

Applicability

This policy applies to all students at Winston-Salem State University that receive financial aid.

Compliance

Suspension Appeal

Students have the right to appeal grades under the Grade Appeal Policy. Students, who feel that they have extenuating circumstances that have negatively affected their ability to make SAP and who have been suspended, can appeal the academic suspension to the Satisfactory Academic Progress Suspension Appeals Committee


Responsible Division: Provost & Vice Chancellor for Academic Affairs

Authority: Board of Trustees

History:

  • Adopted: March 20, 2009
  • Amended: December 6, 2013
  • Amended: September 19, 2014
  • Amended: December 11, 2015
  • Amended: June 9, 2017

Related Resources: