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800.2 - Closed Circuit Television

University Group Policy #800.2

I.  Policy Statement

Winston-Salem State University reserves the right to place cameras on its campuses where necessary and appropriate. Winston-Salem State University respects the privacy of university community members and takes appropriate steps to balance that privacy against safety needs on its campus. Cameras extend the protection of Campus Police, even when officers are not in the immediate area. Cameras are not a guarantee of safety, but are a tool that assists University Police. Cameras protect campus community members from dangers by serving as deterrents and alerting police to dangers.

II.    Guidelines

Camera Placement

Campus Police may establish temporary or permanent video surveillance cameras in public areas of Winston-Salem State University. These cameras shall not make audio recordings.

  1. Camera placement will be initially determined by the Chief of the Campus Police Department or his/her designee. Persons requesting camera placement shall complete a camera request form available from Campus Police. Upon receipt of the request, the chief or his/her designee shall consider appropriateness, consult with any appropriate university representative for input, and then render a determination.
  2. Annually, Campus Police will work closely with other university administrators in determining specific locations for the placement of security cameras. Such placement of cameras shall be based upon the criteria set below and whether or not current camera placement has been productive. Cameras may be moved to a more appropriate location, as determined by the Chancellor or Chief of Campus Police.
  3. Cameras shall not be established in private areas of the campus without obtaining a warrant. Winston-Salem State University defines a private area to include residence hall rooms, bathrooms, shower areas, locker and changing rooms, areas where a reasonable person might change clothing. Additionally, rooms used for medical, physical, or mental therapy or treatment are considered private. The only exceptions are cameras used narrowly to secure money, documents, supplies, or pharmaceuticals from theft, destruction, or tampering.
    • Video surveillance cameras shall not be directed or zoomed into the windows of private areas as described above or to private property not owned or used by WSSU.
    • Empty, dummy, or placebo cameras will not be used.

Notification of Campus Community

The Winston-Salem State Community will be notified that cameras may be utilized. Postings may accompany cameras and may appear on signs posted at the campus entrances. The policy will be made available to all students, faculty, staff and visitors on the University Web Site and be printed in appropriate publications.

Camera Use and Non-Use

  1. Cameras are not to be used to monitor individual students, faculty, or staff, except as necessary for a criminal investigation or in accordance with the terms of a warrant. Cameras may be used to monitor a student or employee work area such as an area with financial transactions, even if there is only one student, faculty, or staff member employed in that work area.
  2. Video surveillance will not be monitored by Human Resources or any departmental supervisor to evaluate employee performance.
  3. Video surveillance cameras shall be used exclusively for campus safety and security purposes and shall not be used by any member or organization for any type of research function.
  4. Temporary video surveillance cameras are defined as cameras that are established by the University Police to provide additional security for a campus event or situation and are not in place for more than 30 days. Permanent video surveillance cameras are established as part of the campus infrastructure and require planning and approval by appropriate authorities.

Camera Monitoring

Surveillance camera video may only be monitored by Campus Police Officers. No unapproved employees may monitor or view video for any reason except as necessary in the course of an investigation or adjudication. Select Information and Technology (IT) Services employees tasked with installation, maintenance, or adjustments of cameras, are approved for incidental access to the footage if such access is directly in conjunction with those aforementioned duties.
If the Campus Police Chief feels it is necessary to aid in an investigation or search, small video clips or image stills may be released to the media or the public.

Video or Other Storage Media

  1. Video tapes or other media will be stored and transported in a manner that preserves security. Current and archived media shall be kept locked and secured.
  2. Recordings not related to, or used for an investigation, shall be kept confidential and data will be destroyed as it is over-written. Video used for investigation or prosecution of a crime shall be retained until the end of the proceeding and appeal period unless directed otherwise by the courts.
  3. Steps should be taken to ensure that no editing or alterations compromise recorded video in any manner; except that faces of non-participants in an incident may be blurred for privacy in the event that an image is provided to the media.
  4. University Police will work with the Technology Services Department to determine the security of the system and to ensure proper password and security technology for video transferred or transmitted over computer systems.

Training of Personnel

  1. Campus Police will train its personnel who have been granted access by the Police Chief to surveillance camera media.
  2. Those officers approved to monitor video should receive training in effective, legal and ethical use of the monitoring equipment. These officers will receive a copy of this policy and provide written acknowledgement that they have read and understand this policy. Any and all updates or amendments to this policy will be made available to personnel and incorporated into the General Orders.

Camera Maintenance and Testing

  1. Campus Information and Technology (IT) Security Personnel will be responsible for surveillance camera maintenance and testing.
  2. Cameras will be tested when purchased and before placement and activation.
  3. If Campus Police Personnel find any camera to be malfunctioning, IT Security Personnel will be contacted immediately.
  4. IT Security personnel will contact police personnel as soon as the maintenance has been performed.

III.     Applicability

This policy does not apply to legitimate academic use of video cameras for educational purposes, to cameras used for journalism, or to private video cameras owned and operated by members of the campus community. This policy applies to all property owned and controlled by Winston-Salem Stated University or its representatives.

IV.    Compliance

Destruction or Tampering with Camera

Any person who tampers with or destroys a video surveillance camera or any part of the video surveillance system may be prosecuted in the criminal justice system, campus judicial system, and/or applicable disciplinary process. Disciplinary action shall include sanctions, up to and including dismissal.


Responsible Division: Vice Chancellor and Chief of Staff

Authority: Board of Trustees

History:

  • Adopted December 12, 2012