800.5 - Emergency Management

University Group Policy #800.5

Executive Summary

Winston-Salem State University is committed to providing a safe and resilient learning and working environment for our students, faculty, and staff. In keeping with the University's Values and in support of Strategic Goal 4: Efficiency, Effectiveness and Resources, Winston-Salem State University continuously assesses our state of disaster readiness. The establishment of an Emergency Management Program in 2012 within the Police and Public Safety Department was a major stride in our preparedness effort and commitment.

Policy Statement

This program policy defines the organizational framework by which emergency management and business continuity related activities are executed. It sets forth the intent and scope of the University’s disaster preparedness measures, and directs the accomplishment of development and execution of emergency action plans.

In accordance with the recommendations of the 2007 University of North Carolina (UNC) Campus Safety Task Force Report to the UNC President and North Carolina General Statute 147, the Chancellor of Winston-Salem State University shall take appropriate measures to implement and maintain an Emergency Management Program that provides for the protection of life and property and continuity of essential university functions during times of disaster, whether natural or manmade. This program shall encompass all phases of emergency management; mitigation, preparedness, response, and recovery, on a perpetual basis.

Guidelines

Standard of Execution

In responding to major emergencies and disasters, the Chancellor may declare a campus State of Emergency to allow for activation of the University’s emergency action plans that protect public health, provide safety, preserve property, and continue critical functions for the University campus community. When a campus State of Emergency has been declared, the Chancellor may use all available campus resources to respond to the disaster and temporarily suspend rules where compliance to the rules would hinder or delay actions necessary to provide for the campus community during an emergency or disaster.

In support of these necessary emergency actions, the Chancellor will appoint a Program Coordinator to conduct a campus Hazard Analysis and Risk Assessment, execution of an emergency management training and education program; and oversee the Emergency Management Program, including the development, testing, and maintenance of its four emergency action plans:

  1. Emergency Operations Plan. The managerial function charged with creating the framework within which communities reduce vulnerability to hazards and cope with disasters.
  2. Pandemic Flu Plan. The strategic process that establishes how an organization will continue to provide essential services in the event of a widespread outbreak of a dangerous infectious disease.
  3. Business Continuity Plan. The strategic process that provides for the continuation of essential business operations in instances where a natural disaster or other calamity disrupts an organization’s critical operations or services; and
  4. Disaster Recovery Plan. The advance planning and preparations process necessary to minimize loss and recover technology systems that support critical business functions of an organization in the event of a disaster.

Applicability

This policy is applicable to the campus of Winston-Salem State University.


Responsible Division: Vice Chancellor and Chief of Staff

Authority: Board of Trustees

History:

  • Adopted September 6, 2013