800.6 - Environmental Health and Occupational Safety
University Group Policy #800.6
I. Executive Summary
The University voluntarily engages in a compliance program with the Occupational Safety and Health Act of North Carolina. This program is designed to provide a safe and healthy working, teaching and learning environment, as well as an atmosphere of safety and health awareness. This policy delegates responsibilities for compliance, implementation, planning and financing. The Director shall develop and implement procedures pertinent to assuring a high degree of safety and health are maintained in all aspects of the University environment.
II. Policy Statement
Winston-Salem State University is dedicated to maintaining an acceptable degree of occupational safety and environmental health. The University shall comply with the Occupational Safety and Health Act of North Carolina and with all applicable federal, state, and local regulations and codes, as they may be amended from time to time.
To define the policy of Winston-Salem State University concerning the environmental health and safety of all students, faculty, staff, and visitors on the University campus and nearby University managed laboratories and to delegate responsibilities for assuring compliance with appropriate standards for environmental health and safety.
The Director shall develop and implement procedures pertinent to assuring a high degree of safety and health are maintained in all aspects of the University environment. This set of procedures, otherwise referred to as the Winston-Salem State University Safety Program, shall include elements consistent with established laws, regulations, and activities consistent with best practices in the industry. This plan shall be presented to staff and faculty at initial orientation training, during various EHS training sessions held periodically, and available for review in the internal EHS web page.
Any questions relating to safety matters should be directed initially to the manager in charge of the particular area of operations. Supervisors shall investigate accidents involving their employees. Accidents resulting in personal injury shall be documented on an NC Form 19 and an OSHA 301 form. These forms shall be provided to the EHS Department, through Human Resources, within five (5) calendar days of the accident occurrence.
The University encourages students and visitors to report unsafe conditions to the Environmental Health and Safety Office. Employees shall have the opportunity to report complaints of an occupational safety and health nature to the EHS Director without fear of reprisal. This shall be done electronically using a Report of Unsafe or Unhealthful Conditions form, located on the EHS web page. This inquiry will be answered to the employee in writing or through the respective Vice Chancellor, if the employee requests confidentiality.
Planning and Financing
Safety considerations must be a vital part of budget planning for all new and existing programs. Responsibility for planning and development of budget requests for departmental safety programs shall rest with the individual department or operating unit.
The Director of EH&S will prepare each fiscal year an annual report summarizing the significant activities and accomplishments of the department to include, but not be limited to the following:
- Risk assessments conducted and findings
- Summary of training conducted by EH&S
- Summary of any investigations conducted by an outside agency
- Summary of total accident investigations
- Summary of total new workers’ compensation claims filed
- Summary of workers’ compensation claims closed
- Forecast of operating units needing more health and safety attention
- Forecast of resource needs
IV. Roles and Responsibilities
All members and visitors to the University community are expected to observe these requirements to reduce or eliminate known hazards and to exercise appropriate care in the conduct of his or her activities to preserve the safety and health of self and others.
Each employee shall adhere to all safety policies, programs, procedures, and practices while performing his/her duties in a safe manner. Employees are responsible for notifying their immediate supervisors of unsafe working conditions, potential hazards, and accidents as soon as possible.
Supervisors are responsible for providing safe working conditions, knowing environmental health and safety guidelines impacting their individual areas, investigating accidents, reporting accidents and unsafe conditions, following up/correcting unsafe working conditions, communicating and enforcing EH&S standards, and supplying Personal Protective Equipment (PPE) and training. The EHS Director shall serve as the University’s technical expect on all matters relating to occupational safety, environmental health, industrial hygiene, and life safety.
As part of University’s New Employee Orientation, the EHS Director or his designee shall provide initial safety and health orientation to all new employees. This training is to be provided to all new employees within three days of their respective entry on duty date. Likewise, where contractors are hired to provided services to the University, they shall have had a safety and health brief provided by the EHS Director as part of the pre-bid/bid acceptance process or be provided a copy of the University Environmental Health & Occupational Health Policy prior to commencing work, along with an opportunity to ask questions related to how the policy affects their scope of work.
The EHS Director shall perform an annual inspection of the University. It shall include a risk assessment of all non-administrative areas along with an analysis of potential hazards identified and potential ramifications of failing to abate the same. This report shall be submitted to the Executive Officer of Institutional Compliance and the Vice Chancellor for Finance and Administration. Without regard to the time or relationship to an inspection, the Director of EH&S will has the authority to curtail or stop work posing a clear and imminent danger to the health or safety of University personnel or visitors.
The EHS Director shall develop an online training regimen for all general supervisors and non-supervisory staff. This training shall be reviewed annually and updated as necessary. For supervisors of special industries requiring specialized training in accordance with safety & health standards, the EHS Director shall administer and/or coordinate such training in accordance with established guidelines. This training may be face to face, delivered in an online format, or a combination thereof.
All required training shall be documented and maintained on file for a period of 30 years or 20 years following the employee’s term of employment, whichever is longer.
Any violation or failure to adhere to workplace safety standards may subject an employee or student to appropriate disciplinary action, up to an including dismissal.
A University Environmental Health and Safety Committee representing various areas of the University community shall be appointed by the Chancellor. The Committee shall be responsible for University-wide policy issues, review and evaluation of EHS issues impacting the WSSU community, and serve as an advisory unit to the Chancellor on such matters.
This policy is applicable to the campus of Winston-Salem State University.
Responsible Division: Vice Chancellor for Finance & Administration
Authority: Board of Trustees
- Adopted June 21, 2013