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Each proposal must go through an internal process of review before it is submitted to a sponsor. You must submit the Internal notice of Intent form, attend a pre-award meeting to review the agency’s guideline and submission requirements, complete the Research Administration Management System & eSubmission (Cayuse) and complete the agency’s electronic Application Package (, NSF Fastlane or other electronic application portal as required). The agency’s electronic application package will be authorized for submission to the agency after Cayuse has been reviewed and approved from the Chair, Dean, Office of Sponsored Programs, and the Provost.

Note to the Reader

The Office of Sponsored Programs processes many proposals each week, and because changes must sometimes be made to those proposals, communication is necessary between OSP and the sponsor, no fewer than five (5) working days prior to the sponsor’s deadline. The deadline date and any other special instructions must be clearly indicated. Should changes be required on a proposal submitted close to the deadline date, timely submission may be endangered. In some cases, the home telephone number of the PI/PD will be needed by OSP.

Most proposals are submitted electronically through or NSF Fastlane; however, sometimes a proposal needs to be sent through other agency portals, e-mail, or mailed by courier. The proposal must be mailed well in advance of the due date set forth by the agency. If PIs need to use Federal Express or any other private mail delivery service, the PI or the department will be responsible for the mailing of the proposal. In last-minute emergencies, PIs who must use Express Mail should arrange to have the application delivered themselves.