Recruiting Guidelines & Policies

Employer Recruiting Guidelines

The Winston-Salem State Office of Career Development Services (CDS) aligns its employer recruiting guidelines around the Principles of Professional Conduct for Career Services Professionals as outlined by the National Association of College and Employers (NACE). CDS does not endorse any employer, job posting, nor other career opportunity over any other; CDS only facilitates the connections between students/alumni with employers. CDS does not assist in preferential practice in regards to the recruiting of students/alumni within any specified academic department. CDS reserves the right to decline, suspend and or limit recruiting efforts with an organization for any lawful reason.

Employer Approval:

• Employers must abide by the Department of Justice’s Immigration and Nationality Act, which prohibits citizenship status and national origin discrimination with respect to hiring, termination, and recruiting or referring for a fee. 8 U.S.C. § 1324b (a) (1) (B).
• Employers must abide by federal and North Carolina Equal Employment Opportunity (EEO) guidelines.
• Employers must provide valid contact information including an organizational email account. Employers using personal (Yahoo, Gmail, Hotmail, etc.) email accounts will be evaluated on a case-by-case basis
• Employers without a physical business address will be evaluated on a case-by-case basis and approval will not be
• CDS will only provide employer approval to those organizations that are looking to fill Full-Time, Internships or Co-Op opportunities. Part-time or seasonal work will be evaluated on a case-by-case basis. Any organization looking to connect with students on a volunteer basis, will be directed to the appropriate university
• CDS reserves the right to refuse service to any employer if a review of the specific opportunity, nature or status of the company suggests that it is inappropriate for our serviced population; if students are injured or exposed to unsafe working conditions; if the employer discriminates; or if CDS receives student complaints about discrimination, harassment, threats, unsafe working conditions, or any other questionable
• Third Party Recruiters must be willing to adhere to the guidelines set forth by the National Association of Colleges and Employers; any Third-Party Recruiter that is recruiting employees for their organization is still responsible for agreeing to the guidelines to receive approval and access to the WSSU CDS

 Job/Internship Approval Policy:

• WSSU CDS will not approve positions that are multi-level or pyramid marketing opportunities.
• WSSU CDS will not approve any job or internship that requires financial investment on the part of our students/alumni. Employment offers must not be contingent upon candidates paying fees related to confirming
• WSSU CDS will not approve any job or internship that requires the employee to work out of an employer's
• WSSU CDS will not approve positions for domestic employment (i.e. babysitting, gardening, driving, and house cleaning).
• Positions that do not include a base salary and rely strictly on commission will be evaluated on a case-by-case basis and are not guaranteed to be approved even upon approval as an
• WSSU CDS will only approve Full-Time, Internship, or Co-Op opportunities. Part-time or seasonal work will be evaluated on a case-by-case basis and are not guaranteed to be approved even upon approval as an
• WSSU CDS reserves the right to refuse job postings that require personal information at the time of application; bank account, social security number, photograph, date of birth, etc.
• Employers are prohibited from soliciting or selling products or services while recruiting through WSSU
• WSSU CDS reserves the right to edit, delete, or refuse any employer profile, job posting, or login at any

1. Winston-Salem State University is committed to administering all educational and employment activities without discrimination as to race, color, religion, sex, age, national origin, disability, sexual orientation, or status as a disabled or Vietnam era veteran, except where one of these classifications constitutes bona fide occupational qualifications or statutory requirements. This policy must also be adhered to by all persons, companies, and organizations recruiting at Winston-Salem State University.
2. The Winston-Salem State University Office of Career Development Services subscribes to and makes every effort to comply with the National Association of Colleges and Employers (NACE) Principles for Professional Conduct. Every person, company and organization recruiting at Winston-Salem State University is expected to do likewise. Upon request, individuals, companies, and organizations may also receive copies of these principles.
3. Alcohol Policy: The Office of Career Development Services adheres to the NACE policy which states that serving alcohol should not be a part of the recruitment process. Therefore, all recruiting activity, regardless of its location, should be alcohol-free. If a person, company, or organization chooses to provide or serve alcohol in violation of this policy, the person, company, or organization assumes complete liability and agrees to indemnify the Office of Career Development Services and Winston-Salem State University, including its trustees, officers, and employees, for any damage or injuries sustained to persons or property as a result of or arising out of a violation of this policy. In addition, the Office of Career Development Services reserves the right to revoke the recruiting privileges of any person, company, or organization who violates this policy.
4. Individuals with Disabilities: If, due to a disability, you require a reasonable accommodation to utilize the services of the Office of Career Development Services, please contact the office to let us know how we may assist you.
5. Third Party Recruiters: Winston-Salem State University endorses the NACE principles for third-party recruiters. In addition, the Office of Career Development Services requires that third party recruiters abide by the following:
   
   • Third-party recruiters will disclose to students the name(s) of the client, or clients, that the third-party recruiter is representing and to whom the students' credentials will be disclosed.
   • When deemed necessary, third-party recruiters will disclose information upon request to Career Development Services that would enable Career Development Services to verify that it is recruiting for a bona fide job opportunity. Information should include contact information for the organization for which the third party is providing recruiting services. Career Development Services must respect the confidentiality of this information and may not publish it in any manner.
   • Third-party recruiters will not disclose to any employer, including the client-employer, any student information without obtaining prior written consent from the student. Under no circumstances can student information be disclosed for other than the original recruiting purposes nor can it be sold or provided to other entities. Online job posting and resume referral services must prominently display their privacy policies on their web sites, specifying who will have access to student information.
   • Third-party recruiters attending career fairs will represent employers who have authorized them and will disclose to Career Development Services and students the names of the represented employers. Third Party Recruiters include agencies, organizations, or individuals recruiting for temporary, part-time, or full-time employment opportunities other than for their own needs.

Pre-selected Schedule

A company's job description is posted for a designated time period. During this time, interested applicants will submit their materials into CAREERlink. After the resume deadline, the company will select candidates, (and any alternate) to interview. Note: Unless a closed schedule is requested, slots not filled by company selections (or alternates) will be made available to other students who meet the job specifications. (A closed schedule results when a company decides to fill an interview schedule with pre-selected students only (no alternates or additions accepted).

Transcripts

Upon request, students can provide companies with official copies of their transcripts. The Office of the Registrar maintains a three-business day turnaround for printing. Please let us know early in the process if you will need students to provide transcripts.

Spotlight presentations are information sessions sponsored by the employer to expand knowledge of the duties and responsibilities of a particular company or organization to perspective employees. Typically, these presentations are used to present information to candidates that have already applied and are scheduled to interview with you the second day. Hosting a Spotlight presentation is an ideal way for a company or organization to provide personal interaction with students before the actual interview.

Ordering Food

Remember, students always like FREE food!!! If you would like to order food please visit CampusDish the Winston-Salem State University Catering Department.

For more information about Spotlight Presentation please contact:

Miles Winston
Interim Associate Director
214 Hill Hall
336-750-3244 (p)
336-750-3260 (f)
winstonmi@wssu.edu

The Winston-Salem State University Office of Career Development Services supports the following principles, as stated in "Exploding Offers: A Principles for Professional Conduct Committee Position Paper" published by NACE.

• If offers are extended early in the campus recruiting cycle, the Committee recommends that employers (1) provide students a minimum of three weeks to decide and not require decisions earlier than six months prior to the candidates graduation; and (2) provide students the opportunity to request deadline extensions to allow a reasonable period for investigation of other recruiting opportunities for comparison. However, we recognize that the definitions of "sufficient time" and "a reasonable period" will vary, given industry standards, a student's prior experience with the employer, offer timing, and proximity to graduation date/start time.
• Providing sufficient time for students to evaluate the employment opportunities offered to them allows them to make the wisest decisions for all concerned, creating a positive experience for candidates and employers, and ultimately reducing renege and attrition rates.

The Winston-Salem State University Office of Career Development Services has centralized recruiting activities – meaning that recruiting activities are coordinated through the Office of Career Development Services.

Recruiting activities shall be understood to mean any formal or informal inquiry, request, or visit by an agency, business, institution, organization, or any others whose primary purpose is to interest students/graduates in employment, or educational opportunity. Recruiting activities include, but are not limited to: interviews, resume/student referrals, career fairs, employer/graduate school marketing (i.e., information sessions, networking events, displays, etc.), and opportunities advertised on university bulletin boards/monitors.