Federal Work-Study Program
The Federal Work Study (FWS) Program provides funds for part-time jobs that allow students to earn money needed to pay for educational expenses. Unlike other financial aid programs, the Federal Work-Study Program provides you with an actual job (and a paycheck!) where you have to work to earn your money. In addition to the financial benefits, a Federal Work-Study job allows you to meet other students and network with faculty/staff and administrators. Students are encouraged to find positions that provide work experience in their field of study or provide valuable service to the community. Positions are available both on and off campus. All FWS students must stop by Career Development Services, Student Success Center at Hill Hall Suite 210, to complete a Hiring Authorization Form before you begin working.
- Student accepts the award in Banner
- Student visits Career Development Services and completes an online orientation
- Career Development Services verifies Federal Work Study award amount
- Student establishes work assignment (via CAREERlink, previous assignment, etc.) and informs Career Development Services
- Career Development Services completes the top portion of the Hiring Authorization Form (Student’s Name, Award Amount, Hiring Dates, Term of Work Study, and whether the student is receiving work study for the first time or returning). Career Development Services emails a PDF copy of the Hiring Authorization Form to student’s supervisor, student, and Financial Aid
- Student, supervisor (hiring manager) and department head signs Hiring Authorization form and Supervisor emails it to Human Resources and Financial Aid via email@example.com
- Human Resources emails student employment forms for student to complete and return to Human Resources during a scheduled “document intake session”. Document intake sessions are currently held on Wednesdays from 2 p.m. to 4 p.m. in Room 103 of Eller Hall
- Student turns all completed Human Resources forms to Human Resources during a weekly document intake session
- Human Resources notifies the Student and Supervisor by email that all paperwork is complete and student can begin work
- Student begins work assignment
- A FWS award does not guarantee a FWS job! It is each student’s responsibility to obtain his/her
- In order to search for Jobs on campus you must be registered with CAREERlink.
- As a Federal Work Study student employee, you are expected to be prompt, reliable and
- You must adhere to the policies set by the department where you will be working.
- You will only receive FWS funds for the hours that you have actually worked. FWS students are NOT
entitled to any unearned FWS monies
- Do NOT expect to be able to study during your scheduled work hours
- A student cannot work FWS and another job on campus
- Poor work performance can result in termination initiated by the department in which you work.
- Adhere to your set schedule
- Arrive to work on time
- Contact your supervisor if you are running late or unable to work
- Pay attention to details
- Listen carefully to instruction
- Maintain a positive, helpful attitude
- Neat appearance/appropriate attire
- All FWS workers on campus can earn $9.00 per hour
- Students working off campus FWS through the Community Service Office can earn $10.00 per hour
- Your work schedule is arranged between you and your supervisor
- A written schedule reflecting your work hours should be clearly defined at the beginning of each semester
- You cannot work during your scheduled class meeting times, even if a class has been canceled by the instructor
- Report to work promptly, and notify your supervisor in advance if you cannot report to work on time.
- FWS student cannot work more than 20 hours per week
- Maintain a record of your earnings to ensure that you do not earn more than your Awarded Amount of FWS
- Students that earn the Maximum Amount to earn (the amount listed on your Financial Aid Award) prior to the end of the semester must stop working
Submit time sheet (Web Entry) by the bi-weekly deadline for the hours worked, Monday at 11:59 a.m. Please see the bi-weekly pay calendar.
What is Federal Work-Study?
Federal Work-Study (FWS) is a program that partially funds jobs for undergraduate students with financial need. Awards are based on need as determined by the Free Application for Federal Student Aid (FAFSA) to help pay for college expenses.
How is FWS awarded?
FWS is based on the FAFSA. It will appear with your award package if you are eligible.
Why was my FWS offer cancelled?
FWS funds are limited. Students are given a time period to accept their FWS award (reminders are sent periodically). If funds are not accepted by the deadline given, then the award will be cancelled. It is very likely that the award will not be restored.
If I was originally awarded FWS and declined it but now I want to accept it, what should I do?
If you declined your FWS but now want to accept it, you must contact the Office of Scholarships and Financial Aid. Restoration of the opportunity to receive FWS is not guaranteed as funds are limited. Additionally, you must still demonstrate financial need for the FWS, other aid you may have received including loans not part of your original FWS package may impact your eligibility.
Can FWS be deducted from the tuition bill?
No. FWS is earned as you work. It is paid to you in the form of a paycheck, not deducted from your bill.
How does a student get a job assignment?
A FWS award does not guarantee a FWS job. It is each student’s responsibility to obtain his/her FWS job. In order to search for jobs, students must be registered. You may contact Career Development Services at 336-750-3240 for more information or visit Career Development Services on the 2nd Floor of the Student Success Center in Hill Hall.
How much will students be paid an hour?
On-campus students will earn $9 per hour and off campus students will earn $10 per hour. FWS students are paid bi-weekly. Student employees may not work more than 20 hours a week.
Are the jobs on campus or off- campus?
Jobs are available on campus and off- campus, but most are on campus.
What if a student earns all his/her FWS award before the award year is over? Can it be increased?
You should work with your supervisor to review your earnings to ensure that you are not working beyond your awarded allotment for FWS. If you are close to your allotment limit, you may request an increase. However, the increase is not guaranteed.
It sometimes may be possible to increase the FWS allotment if funds are available and if the student still has remaining eligibility. Your supervisor should contact the FWS Coordinator within the Office of Scholarships and Financial Aid, Ms. Aminah Richburg via email at firstname.lastname@example.org to determine if your award can be increased.
Is FWS taxable income?
If a student earns enough income to file a tax return, it must be included as taxable income for federal and state purposes.
Do students have to report FWS earnings on the FAFSA?
Students must report FWS earnings on the FAFSA.
Do FWS earnings count against the student to get aid for next year?
FWS earnings do not count against the student for the following year's federal financial aid. Even though students report FWS as part of their total income on the FAFSA, there is another place on the FAFSA where FWS earnings are reported separately and the FAFSA formula does not count that against the student.
How can students find out more specific information regarding student employment?
Also, students may visit Career Development Services on the 2nd Floor of the Student Success Center in Hill Hall.
How can I get Federal Work-Study?
The first step in getting a FWS position is to apply for financial aid. Filing the Free Application for Federal Student Aid (FAFSA) will establish eligibility for Federal Work-Study as well as other types of Federal financial aid. Be sure to indicate interest in work-study where the question is asked. Keep in mind that work study is awarded on a first come, first serve basis. Funds may not be available to all students who are eligible. Once the FAFSA is processed, and you are awarded work study, you must accept the award through your Banner Rams Online account. Once the award is accepted, students must visit Career Development Services on the 2nd Floor in Hill Hall to begin the steps to obtain a FWS job. Students will also be contacted by Human Resources via email to complete necessary paperwork in order to begin working.
How do I know whether I have been awarded FWS?
You will receive an email when your financial aid package is posted online to your Banner Rams account. You can access your financial aid award through the Winston-Salem State University portal to view your awards. If you are eligible for FWS, it will be listed with a dollar amount. The dollar amount is the maximum a student may earn for the academic year in the FWS Program. Summer FWS may be available. It is awarded separately upon request if sufficient need exists. Students who do not qualify for FWS can work on campus as temporary wage employees or as Graduate Assistants.
Is there a FWS job for every eligible student?
Unfortunately, no. Students are placed in jobs on a first-come, first-served basis once eligibility has been determined. FWS funds are awarded to each school by the government, not directly to each student. Once the funds granted to the school for this purpose are earned by students, the government does not award additional funds until the following year. When awards are distributed, the school does not know how many students will actually choose to work or how many hours they will work, so more students receive awards than can work, to ensure that the funds are used. However, it has been our experience that most students who are interested in working as FWS students are placed in jobs within the first two months of the academic year.
Do I have to work?
You do not have to work, but working is the only way you have access to the FWS money. Your supervisor will assist you to ensure that you are earning your wages.
Must I accept the job offered to me?
You will have an opportunity to consider the jobs available at the time you want to start working. After interviewing with a department supervisor, you decide whether or not to accept the job. If you decide not to accept a job, you may consider other jobs which are available, on a first-come, first-served basis.
Am I paid to study?
FWS jobs are real jobs with real responsibilities. You are paid to work. A few jobs may include time when you may read, but most do not. Your supervisor will assist you with questions/concerns about your specific responsibilities.
If I don't use all the award money this year, can I use the FWS funds I got this year to work next year? If I have FWS this year, will I have it next year?
FWS is a form of financial aid and, like other forms of financial aid, may be used only in the year for which it was awarded. You must reapply for this, as well as all other types of aid, each year by filing the FAFSA by March 1st at www.FAFSA.gov. There is no guarantee that you will receive FWS each year, as it is part of your total financial aid package and will be influenced by other types of aid you receive (including loans), family income and your non-FWS income during the previous year. All of these items are variable and can impact your eligibility.
Can I return to the same FWS job each year?
If you are eligible for FWS and want to return to the same department, you may return, assuming that the department wants you back. You must apply for financial aid each year and you must acquire and complete the appropriate paperwork from Career Development Services and Human Resources at the beginning of each school year. You do not need new paperwork if you are continuing a job from fall to spring semester.
FWS 2018-2019 Start/Termination Dates
All Returning FWS Students: Fall 2018 and Spring 2019
- Start Date: August TBD
- Termination Date: May TBD
All Returning FWS Students: Fall 2018 Only
- Start Date: August TBD
- Termination Date: December TBD
All New FWS Hires Fall 2018 and Spring 2019
- Start Date: September TBD
- Termination Date: May TBD
All New FWS Hires Fall 2017 Only
- Start Date: September 5th
- Termination Date: December 13th
All New FWS Hires Spring 2018 Only
- Start Date: January 18th
- Termination Date: May 9th